Staff-4-U – business study

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The organisations structure is very important. A clear and effective structure will enable staff-4-U to meet its objectives; a poor structure will lead to failure to meet objectives. Hierarchical structures are based on a top-down approach with an emphasis on communication down the line. Hierarchical structure Hierarchy is the traditional way of developing an organisation that was so popular for much of the twentieth century. The hierarchy in a business is the order or levels of management, from the lowest to the highest rank.

It shows the chain of command within the organisation. Orders pass down the levels and information passes up. A disadvantage with the hierarchy is that the greater the number of levels the less effective the communication process is. Flat structure Flat structures tend to be more democratic. With multidirectional flows of communication between organisational members, there is more likely to be a team approach. Functional areas Here are some of the functional areas that staff-4-U have:

Finance and accounting In the business the chief accountant is responsible fore supervising the accounts and finance department. The accounts section must keep a detailed record of all money paid in and out of the business and present the final balance sheet, sources and use of funds, profit and loss account, and other financial records at regular intervals. Modern accounts are stored on computer files, and accounting procedures are greatly simplified by the use of specialised software.

Accounting also deals with:In the administration department they handle all of the external communication for the company making sure that all communications are a certain style and match the company image. They can also be the first point of call between the companies. It may also deal with complaints and enquires. How ICT supports information flow ICT supports information flow around the business through: E-mail I believe strongly in the value of electronic mail in both corporate and personal domains.

Email is cheaper and faster than a letter, less intrusive than a phone call, less hassle than a FAX. Using email, differences in location and time zone are less of an obstacle to communication. There is also evidence that email leads to a more egalitarian information structure. EDI (Electronic Data Interchange) Electronic Data Interchange (EDI) is the computer-to-computer exchange of routine business information in a standard format. Working with the contracting community, DFAS has implemented EDI transactions to support commercial pay and accounting processes.

These EDI transaction sets eliminate the need to re-enter critical data in commercial pay systems and accounting systems. Implementing EDI invoicing capability, coupled with increased use of Electronic Funds Transfer (EFT), has been a major factor in decreasing errors and improving payment processing. Additional areas where EDI has been implemented are: Garnishments, Grants, Purchase Card, Travel, Transportation and Medical Logistics. World Wide Web A system of Internet servers that support specially formatted documents.

The documents are formatted in a mark-up language called HTML (Hypertext Mark-up Language) that supports links to other documents, as well as graphics, audio, and video files. This means you can jump from one document to another simply by clicking on hot spots. Not all Internet servers are part of the World Wide Web. There are several applications called Web browsers that make it easy to access the World Wide Web; Two of the most popular being Netscape Navigator and Microsoft’s Internet Explorer. World Wide Web is not synonymous with the Internet Intranet

A network based on TCP/IP protocols (an internet) belonging to an organization, usually a corporation, accessible only by the organization’s members, employees, or others with authorization. An intranet’s Web sites look and act just like any other Web sites, but the firewall surrounding an intranet fends off unauthorized access. Like the Internet itself, intranets are used to share information. Secure intranets are now the fastest-growing segment of the Internet because they are much less expensive to build and manage than private networks based on proprietary protocols.

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