Job description for Purchasing Manager

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A Purchase Manager manages all purchasing functions. Receives and grants approval for purchases of goods or services. Analyzes changes or new issues in materials and supply to reduce costs and improve quality. Requires a bachelor’s degree with at least 8 years of experience in the field. Relies on experience and judgment to plan and accomplish goals. Manages a staff and typically reports to top management. PRIMARY DUTIES: Acts as Request for Proposal Lead and Project Manager. Plans, writes, and coordinates Requests for Proposals to meet current and proposed City projects.

Prepares and reviews construction bids and related documents. Conducts and/or participates in Pre-bid, Pre-proposal and Pre-construction meetings, Proposal evaluation, and Bid/Request for Proposal openings. Conducts the Request for Proposal Evaluation meetings to determine highest ranking firm(s) based on the compiling of score sheets of the Evaluation Committee. Verifies bid calculations and bid bonds to prepare evaluation information, score sheets, and determines award of contracts.  Prepares staff reports for contracts and recommended awards for presentation to City Council for formal award determination and approval.

Prepares contracts, performance and payment bonds for approved construction bids and Request for Proposals to be utilized by vendors as part of construction bid contracts. Resolves moderately complex problems encountered in performance of work assignments. Performs other related duties as assigned. Main Activities handled by a Purchase Manager: To lead the Purchasing Team, taking responsibility for team building, recruitment, development, appraisal and disciplinary issues in line with company procedures.

To liaise with Internal Departments to ensure their expectations are understood and exceeded.  To build and maintain positive relationships with customers and suppliers. To ensure that purchasing practice are achieved or exceeded.  To measure Purchasing process, propose and implement improvement to the process.  To negotiate price and lead times in accordance with MRP or as agreed in impact reviews and product team delivery milestones.  To resolve any invoice queries with suppliers ensuring that prompt payments are made to enable strong customer relations and prompt delivery.

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