ICT – information

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It is very important to have the date that the report was produced on it because having this information on the report would tell anyone using it when it was produced. Knowing when it was produced is very important because then you are able to see whether or not the information, which is on the report which you want to use is up to date or not. B i) Up to date information will be essential to the manager because, he has had the report done, to see how the business is going.

If the information given to him about the business is not up to date, then it is likely he is reading information, which is now actually untrue because things have changed since that information had been collected. – An example of this would be, if the manager of a company wanted an annual report of how his company was doing, and he was given last years report, this would be no help to him because it was a year old, and he would think that no profits were made between this year and last.

ii) The age of the data used in the report, to produce graphs is very important as well because if the data was from different dates and all mixed together to produce a graph. Then it is very likely that the graph is giving you false ideas or false information. All is needed is the information stating the dates at which each piece of information used was collected and produced. – An example of this would be, a company’s profit, put into a graph to show the boss, but all of the highest profit months were fitted into the graph, so it looked good.

If the dates were not put in and the boss was not told when these profits were made it is likely that he would be looking at miss-leading information. 2. A) Three factors that affect the value and importance of information are: – Accuracy – if the information given was inaccurate then this could be a problem, for example, information stating that something was  200. 00 when in fact it was 20. 00. This then means that the information is useless and has no value.

– Up to date – if the information was not up to date, then it would be useless, because for example, if a shop, wanted a list of their cliental. And they were given a list from three months ago, this would be no good, because clients could have left, and they could have gained more, so there fore this information has no use and so in turn no value. – Relevant – if information given out is not relevant to the context in which it is used, there is no point to it.

For example a list showing a group of students from one school, listing the marks they got in every module, would not be very useful if they wanted the percentage pass rate for teachers to review their work. 3. A) Two possible consequences of using the stock control system in this way are; – If a customer asked for a certain product to be reserved because the computer said that it had one left. So the customer comes in, and then the staff realise that this product had already been sold earlier that day, and the stock system had not been updated and so didn’t know this.

– The supermarket could also not order new stock of some products because they believe that there are still lots of them because it was from the day before that the stock was counted. But then in that day, a lot of stock was sold of this product and so therefore they did actually need to get a supply of this product. 4. A) One reason why you would not use the data on their customers from the year 2002 in 2006 is because the data will then be extremely out o date, and it is likely that there are many more customers ho have used the hotel between these dates.

Another reason why the data might not be suitable is because the data from 2002 is not relevant to the data which they need in 2006, a much better idea would be to take information from 2005, and work from that instead. B) The hotel may get a lot of complaints from people who have been sent offers, if they use the list from 2002, because people may not have used that hotel for 4 years and so would not be happy to hear from it.

Or even worse a partner from 2002 may have passed away, and if the other half receives information addressed to the deceased then this might upset them, and so they might make a complaint all because the hotel did not use up to date information and so have caused distress which is not needed. Another example of an effect that could be put upon the hotel is that no response from many people what so ever, because is was so long ago that they first stayed in the hotel, they jus use the information as junk mail and chuck it in the bin, the hotel are better off looking at a more targeted audience.

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